Eye Care Administrator

Pat - Washington, DC
Posted: May 15, 2018

Opportunity to direct one of Washington, DC's leaders in advanced eye care. This large, multi-specialty practice has a strong reputation and is considered a leader in progressive technologies and procedures. The practice administrator will be responsible for administration, direction, and coordination of all practice activities. This person is also responsible for strategic planning, business development and overall growth of the practice. The practice is seeking an experienced candidate with a strong financial and technological background preferred. Previous ophthalmic or derm experience preferred. Knowledge of Caretracker preferred. Master's prepared preferred. There is a competitive compensation offering, and benefits.

Job Summary

This individual is responsible to the managing partners of the practice for the administration, direction, and coordination of all practice activities, except those directly involving professional medical judgment.

Responsibilities and Duties

Business Planning
Develops a business plan for the practice in conjunction with the managing partners. Makes recommendations for implementation, as well as time lines to be included.
Maintains an organization and communication system with the specific objectives of enhanced operating efficiency.
Works with the management team and outside consulting firms to develop a marketing plan to dovetail the practice goals set forth in the business plan.
Works on recruitment and development of a medical staff consistent with the goals set forth in the business plan.
Serves as primary interface with business consultants (legal, accounting, management consultants) to the practice.
Financial Operations
Works with the managing partners and outside accounting/consulting firms in preparation of an annual budget. The budget process is to be initiated at the outset of the fourth fiscal quarter, with completion in the month prior to the beginning of the next fiscal year.
Develops a format for optimally useful weekly and monthly financial and management information reports.
Reviews and analyzes monthly financial statements of the practice and related entities. Prepares an executive summary, along with the financial statement package, for presentation to the Executive Committee.
Ensures completion of the financial statement package within 30 days of the end of the previous month.
Analyzes the cost/benefit ratio and feasibility thereof of special situations or opportunities for the practice.
Works with outside accounting/consulting and legal firms regarding tax-planning issues affecting the practice.
Provides direct or indirect approval of all practice expenditures.
Works with outside accounting or consulting firm to develop appropriate internal controls.
Institutes a cash management program to maximize return to the practice.
Maintains an efficient purchasing system.
Monitors the billing and collection process in order to facilitate a healthy turnover of accounts receivable.
Personnel Management
Recruitment, hiring, and dismissal of all personnel.
Supervision, including preparation and monitoring of job descriptions, salary reviews, and personnel evaluations.
Maintenance of employee files and records.
Development of an appropriate management infrastructure in order to improve communication and efficiency.
Organization of regular meetings of the management team and office personnel.
Development of protocols for continuing education of staff.
Corporate Overview
Serves as spokesperson, when necessary, for the organization.
Monitors practice fringe benefit programs.
Oversees all insurance coverage, including malpractice, office contents and liability, life, disability, and business overhead (for the physicians), as well as any other practice related policies.
Works on developing an in depth knowledge of the area marketplace. This will include attendance at appropriate conferences.
Oversees the computer system of the practice to ensure maximum utilization and increased practice efficiency.
Conducts periodic reviews of management personnel who report to the position.
Negotiates and develops relationships with managed care plans.
Develops and maintains quality assurance guidelines so as to ensure compliance with third-party payers.
Facilitates development of outcomes measurement and cost effectiveness guidelines, in order to enhance market position in the managed care environment.

Qualifications and Skills

Essential Skills and Abilities:

Quantitative and analytical skills.
Ability to express himself/herself, in writing and orally, with clarity and tact.
Familiarity with taxation, professional corporations, and managed care contracting issues.


Salary Range: To be determined.
Performance Bonus: To be determined.
Fringe Benefits:
Annual continuing education allowance
Sick leave: as per other staff.
Medical insurance: as per other staff.
Exclusive Employment: Employee agrees to devote his full time and attention to the business affairs of the practice.



Washington, DC

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